Section 4. Manner of Voting. Voting by proxy shall not be permitted in any meeting, except upon propositions to amend the Constitution, and in special meetings called to consider the removal of officers as provided in Article V, Section 3 of this Constitution.
Section 5. Quorum and Vote Requirements. Fifteen resident members shall constitute a quorum at all annual or special meetings of the members, except as hereinafter provided in Article V, Section 3, and Article IX, Section 1, and except for such actions specified in the foregoing referenced sections, a majority vote by resident members of those resident members who are present shall be required to approve any measure brought before any such meeting of members.
Section 1. Enumeration of Officers. The officers of the Club shall consist of a President, a Vice President, a Secretary and a Treasurer.
Section 2. Tenure of Office. All officers shall hold office for the terms for which they are elected, as
hereinafter provided, and until their successors are elected and qualified by acceptance of the offices to which they are elected, or until their earlier resignation or removal. The President shall, however, be subject to removal in the manner provided in Article V, Section 3.
Section 3. President. The President shall be elected at the annual meeting in each year. The President shall be, ex-officio, a member of the Board of Governors and of the House Committee. The President shall preside at all meetings of the Club, and of the Board of Governors and of the House Committee at which the President is present, shall have a general supervision of the affairs of the Club, and shall generally perform all the duties usually pertaining to the office of President. The President shall, with the Treasurer, sign all written contracts and obligations of the Club.
Section 4. Vice President. The Vice President shall be elected by the Board of Governors from their own number at a meeting held as soon as may be convened after the annual meeting of the Club, and shall hold office at the pleasure of the Board of Governors. The Vice President shall perform all the duties of the President in the absence of that officer, except such duties as devolve upon the President by reason of the President’s membership, ex-officio, in the House Committee.
Section 5. Treasurer. The Treasurer shall be elected by the Board of Governors from their own number at a meeting held as soon as may be convened after the annual meeting of the Club, and shall hold office at the pleasure of the Board of Governors. The Treasurer shall collect all entrance fees and dues, shall keep the accounts of the Club under the supervision of the Board of
Governors, and shall present a written report thereon to the Board of Governors at each regular meeting thereof. The Treasurer shall present to the Club, at its annual meeting, a written report of its financial condition. The Treasurer shall pay all bills of the Club upon their certification by a member of the House Committee, and shall, with the President, sign all written contracts or obligations of the Club.
Section 6. Secretary. The Secretary shall be elected by the Board of Governors from their own number at a meeting held as soon as may be convened after the annual meeting of the Club, and shall hold office at the pleasure of the Board of Governors. The Secretary shall give notice of all meetings in the manner hereinbefore provided, and shall keep minutes of such meetings. The Secretary shall keep an accurate list of the members and of their addresses. The Secretary shall have charge of the bulletin board, and be responsible for all notices posted thereon and shall post thereon all notices properly issued by the Board of Governors, or by any officer or committee of the Club. The Secretary shall furnish to the Treasurer the names and addresses of all transfers or changes affecting the membership, and generally shall perform all duties pertaining to the office of Secretary. The Secretary shall not post the name of any candidate upon the waiting list of the Club until letters of recommendation from both the proposer and the seconder of such candidate have been received.
BOARD OF GOVERNORS
Section 1. Constitution and Election. The Board of Governors shall consist of not less than seven members nor more than 15, of which the President, ex- officio, shall be one, the number of members of the Board of Governors to be established by a vote of the members of the Club at the annual meeting or in between annual meetings, by the members of the Board of Governors. At each annual meeting, there shall be elected at least two Governors to serve for three years, to fill the places of those whose term of office shall then expire, or who have earlier resigned or been removed from office. The President or any member or members of the Board of Governors shall, however, be subject to removal in the manner provided in Article V, Section 3 of this Constitution.
Section 2. Meetings. The Board of Governors shall hold regular meetings, not less than one every three months, and special meetings at the call of the President. Any member absent from two successive regular meetings of the Board without reasonable excuse presented to the Secretary before the time fixed for the meeting, thereupon, if so voted by the Board, shall cease to be a member thereof. Meetings of the Board of Governors may be conducted by means of conference telephone call at which those governors participating on the call can hear each other plainly for the duration of the call.
Section 3. Powers and Duties. The affairs of the Club shall be managed by the Board of Governors. The Board of Governors shall elect all members of the Club, and shall have the power of suspension or expulsion from membership as hereinafter provided. It shall authorize all expenditures, excepting expenditures incidental to the management of the Club provided for by Article IV relating to the House Committee, and shall exercise general supervision over all affairs of the Club. Said Board shall decide all questions of construction of this Constitution without appeal, and other matters not otherwise provided for, as it shall deem necessary or expedient. It shall annually appoint a House Committee to consist of the President ex officio and at least four members of the Club, and such other committees as it sees fit. A Nominating Committee to consist of three former presidents, all appointed by the President, shall nominate candidates for the election of members of the Board of Governors and President. Such nominating function may in the alternative be performed by the Board of Governors provided that any such nominees shall be approved by unanimous vote of all governors. All votes, conversations and debates of the Board on the subject of admissions, exclusions and expulsions shall be kept by each member of the Board in secrecy, and any violation of this provision shall be sufficient cause for expulsion from the Club.
Section 4. Quorum and Vote Requirements. At all meetings of the Board of Governors, a majority of its members shall constitute a quorum for all business, except as otherwise provided by Article VIII, and any action proposed for adoption by the Board of Governors shall require the majority vote of those governors present.
Section 5. Action by Members or the Board of Governors without a Meeting.
(a) Any action required to be taken at a meeting of the Members, or the Board of Governors of the Hope Club, or any action which may be taken at a meeting of the Members or Governors, may be taken without a meeting if a consent in writing, setting forth the action taken, is signed by a majority of all of the Resident Members entitled to vote with respect to the subject matter of the action, or by all members of the Board of Governors; and
(b) The consent shall have the same force and effect as a unanimous vote, and may be stated in any articles of the Club’s Legislative Charter, its Constitution, its By-laws or in its other operative documents, or in a document filed with the Secretary of State.
Section 1. Duties. The House Committee shall
meet at least ten times a year. It shall be its duty, subject to the control of the Board of Governors, to manage the Club, to regulate prices, to order purchases, to audit bills, to receive complaints when presented in writing, to redress grievances. It shall make a report in writing to the Board of Governors, at each regular meeting of the Board, of the internal conditions of the Club. It shall make such house rules as it may deem necessary. It shall be the duty of the House Committee to call to the attention of members any violation of the Constitution or house rules.
Section 2. The names of the members of the House Committee shall be kept posted on the bulletin board.